Paperwork can be time-consuming and complicated — but it’s a necessary component of being an employer. We help manage your HR Compliance so you can focus on making your business a success.
We know the rules, and stick to them. We understand the HR compliance landscape inside out — local, national, global, government and legal guidelines can make the HR world a complex place, but we have the expertise to handle it. We drive your business forward by keeping employer and employee interests at heart.
What does HR compliance mean?
All organisations must comply with the employment law, rules and regulations where they are based. To achieve this HR needs to take a proactive approach to ensure that the organisation meets all of its legal obligations. Day to day this means being responsible for meeting health and safety requirements and ensuring that staff receive their contractual and statutory workplace entitlements.
This can include following fair recruitment policies, preventing and tackling workplace discrimination and ensuring staff are paid what they are owed. Additionally, HR compliance requires staying on top of any employment law changes; gender pay reporting and rules for employing foreign workers. Deciding how their organisation will meet these new compliance responsibilities is an ongoing task for HR.
Why is HR compliance important?
HR compliance is important because failing to meet your legal obligations will either be unlawful or illegal and can lead to industrial disputes or tribunal claims. In some circumstances, such as allowing an employee to work during the first week after they have given birth, such failures can also become a criminal law matter.
It can, of course, be difficult for an organisation to ensure that all their legal obligations are continually being met. While organisations may feel confident about complying with some of their legal responsibilities, such as paying the national minimum wage, they often feel less confident about complying with others, for example ensuring they follow a fair recruitment policy that does not discriminate against someone according to equality laws.
To ensure compliance, it is essential that HR are appropriately resourced to fully understand the organisation’s obligations and are able to identify areas where further action and/or training is required.
Who is responsible for ensuring HR compliance?
While it is the role of HR to advise, strategise and implement policies and procedures to meet compliance requirements, who is actually responsible for ensuring HR compliance will vary depending on the structure of the business and the specific legislation involved. Typically the responsibility will ultimately lie with the owner, chief executive or HR Director. If legal action is taken it will usually be these individuals who are held responsible if their organisation is found to have failed to meet its legal obligations.
However, HR compliance should involve everyone in the organisation, e.g. fire safety training. HR should implement policies and procedures that are followed to ensure all obligations are met. Managers should be trained and equipped to know what policies and procedures are relevant to any situation and follow the correct process whenever required. Staff should be well informed about their expected responsibilities, behaviour and where they should go for support or raise concerns.